-
Period: to
Camp Titan 2016 Timeline
-
Period: to
Program Staff Applications are open
-
Review 2014 Program Staff Application
Meet with Deisy.
Review Questions.
Check with Nicole/Drew as to any accreditation requirements for hiring that we need to include.
Set due date as 9/18/2015 -
Post Program Staff Application On Line
-
Update Webpage
Set a meeting wtih Marketing.
Create a list of edits for page. -
Reserve Rooms for Counselor Interviews
Meet with Tracey Magyar from UCC to reserve rooms for interview week (November 14-21). -
Connect with Marketing to Design a new logo
-
Reserve Toy Storage & Wrapping Rooms
Contact UCC and Info and Services -
Radio Rental/Bus and Luggage Truck Reservations/Collect Insurance
-
Determine Location and Timeline for Toy Drive
This is for November 2-202015 or similar dates
Contact Info & Services -
Camp Oakes Contract
Contact Camp Oakes for 2016 Contract -
Review On Line Counselor Application
Meet with Deisy to review application.
Check with Nicole/Drew as to any accreditation requirements for hiring that we need to include
Work with Marketing to have time line posted on the webpage.
Application goes live on 10/12/15. -
Ensure Eligibilty for Program Staff
Ensure that all who are accepted meet eligibility requirements (work with Tony/Deisy to have eligibilty checked). -
Create Promotional Campaign for Counselor Recruitment
Set a meeting with Erin in Marketing to create a promotional campaign for counselor recruitment. -
Period: to
Program Staff Interview Week
Utilize doodle to have people sign up for an interview. -
Contact Marketing about Marketing Plan
-
Finanlize Promotional Plan for Counselor Recruitment
Ensure that all reservations for tables, rooms, etc. are made for counselor recruitment.
Assign program staff to assist. -
Notify All Applicants of their Status (Accepted or Not)
Call and email all.
Work with Tony on an acceptance email.
Work with Tony on a rejection email. -
Order Wristbands
-
Period: to
Counselor Applications Available
-
Create RSVP for Families Attending Holiday Party
Make RSVP List for Families -
Order Cabin Supplies/Name Tags/Activity Supplies/Camp Week General Items
-
Counselor Applications are Due
Review applications.
Invite applicants to sign up for an interview time via doodle.
Assign program staff to interview times. -
Order Wrapping Supplies for Toys
-
Print/ Laminate Cabin Signs
-
Coordinate Toy Wrapping Schedule
Include a list of volunteers and their availability for wrapping -
Set Activities for Party
-
Toy Drive Begins
-
Determine Wrapping Supplies and Activity Supplies
Holiday Party outline of Activities and Supplies-order ALL -
Period: to
Counselor Interviews
-
Period: to
Verify Counselor Reference
Call each reference for each applicant and verify that the person wrote the reference and knows the applicant. -
Send Invitations for Holiday Party to all Families
Email or Mail invites to all families for Holiday Party -
Period: to
Contact Families for Reminders of Holiday Party
Reminder phone calls of all families to attend the Holiday Party -
Period: to
Toy Wrapping
-
Contract Catered Food for Holiday Party
Contact OC Choice or chosen caterer and purchase all party utensils/food supplies from Smart & Final or other -
Order Camp Backpacks from Marketing
Contact Marketing for Design of the Backpacks-include MPF -
Order ALL Camp Titan Supplies and Deliver by Jan 1
Confirma all camp supplies and order
Includes: Sunglasses, Counselor/Rescuer shirts, Hats, Sunscreen, Water Bottles, Chapstick, Flashlights -
RSVP-Call Families for Party
-
Finalize Agenda for Holiday Party
-
Holiday Party
11am-4:30pm, TSU Pavilion BC. This is an invitation event for the Camp Titan Families. -
Notify Counselor Appicants
Review acceptance email with Tony.
Review rejection email with Tony.
Send email to all applicants. -
Contact ASI Admin Office to get ASI Insurance for Camp Oakes
-
Determine and Reserve Location for Camp Titan Banquet
Contact UCC -
Car Rental Reservation for Camp Weekender
-
Assign Volunteers for Check In/Check Out Day
-
Finalize Camper Pick/Up Drop Off Map
-
Assign Volunteers for Check In/Check Out Day
Include all Responsibilities -
Prepare Check In/Check Out Check Lists/Parent Info Sheet/Master Check List/Pens/Extra Forms/Materials
-
Order Camper T-Shirts
Look at Camper Application Information -
Building Manager Cell Phone and Delayes Bus Signs
-
Buy/Put Together Candy Camp Fire
-
Car Rental Reservation for Camp Week
-
Finalize Bus Assignments
-
Label Radios
-
Print Counselor and Camper Name Tags
-
Coordinate RSVPs for Camp Titan Banquet
Contact all to participate in Camp Titan Banquet -
Order Catering for Camp Titan Banquet
OC Choice or other catering -
Coordinate Banquet Phone Call Reminders
Call all RSVP families for Camp Titan Banquet