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Family consensus to go ahead with reunion plans.
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Scout Sites
-
Reserve Rooms
OVERDUE -
Committee for location
Decided at Family Reunion ATL -
Announce Date of Family Reunion
Website Announcement
Send Out Email Announcement
Send Out PostCard Announcement -
Plan Reunion Activities
-
Determine Interest
Normally done at 18 -24 mos -
Set Up Sub Committees
Communications - Somebody has to make sure everyone knows what's going on. This group will collect addresses, send out surveys, mail invitations, prepare agendas, and make any necessary phone calls.Set-Up and Decorations - From decorating the site to setting up the welcoming table someone has to get the location ready to go.Food - If your family is like mine, the food is the thing. Whether it's ordering from a caterer, organizing a potluck dinner, or setting up a menu for the restaurant -
Send Out Postcards
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Reserve Location Space
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Second Announcement
Send out a second mailing announcing the (finalized) time and place of the reunion, accommodations, types of activities, budget, registration forms (if needed), and a call for volunteers. -
Make banquet / catering arrangements
-
Contact a photographer (or delegate a family member as official photographer).
Cannot complete wo budget -
Design / Order T-shirts
-
Confirm Reservations, Entertainment, Photographer, Caterer
-
-
FINAL Cost Revealed
* Communications envelopes long distance phone charges (don't forget faxes)! postage * Equipment Rental or Purchase tables chairs shelters grills pa system music equipment photo or video equipment game equipment (volleyball net, balls, cards, etc) * Fees park or camping reservation fees * Food groceries (food and drink) paper plates and cups plastic silverware disposabl -
Followup PostCards
-
Printed Materials Prepared
Programs, -
Volunteer Request
Clean Up -
Decide on Menu
-
List of Attendees Confirmed
-
Volunteer Confirmation
-
Buy Non-Perishables
name tags, raffle tickets, craft supplies, decorations, paper goods, trash bags, -
Checklist: Complete for All Aspects
-
Last Minute Prep
Batteries for cameras, camcorders, Start cooking -
Pick Up rental or borrowing items
Create a checklist for all -
Send Thank you notes to Everyone
Caterers, Photographer etc. -
Determine Budget
Incomplete -
Organize Committees