Women's Center Electronic Record Implementation Plan

By sherri.becker

  • Identify Need

    Week 1-2 Identify need for information system –general scope of the IT need-Projected funds to be allocated

  • Assignment of Project Manager and Staff

    Organization of resources-
    Name the project-
    Design and explain Organizational chart-
    Develop short and long term goals-
    Schedule meeting with stakeholders to share information

  • Development of Teams and Task Forces

    Establish meeting dates.
    Establish goals and objectives for each meeting.

  • Weekly Meetings of Development Team and Task Forces

    Weekly meetings of development team.
    Formulate goals and objectives of software package .
    Identify and list expectations of the vendor
    Develop sits visit evaluation tool.

    Conduct interviews with stakeholders.
    Establish criteria- design tool for

    Evaluating Vendor candidates
    Identify Vendor Support requirements
    Schedule and View Product demonstrations

  • Site Visits

  • Complilation if Site Visit Results

    At the Completion of visits- information obtained should be organized and distributed to task force member for their review. Visitation of Reference Sites; Vendors should present a list of reference s Site visits should be made by the IT Staff as well as the task force.Follow up conference calls.

  • Review of Finding/Decide on Vendor-

    Recommendation to Senior Management

  • Begin Contract Negotiations

  • Agreement -Scope of Project

    Budget-time line remaining and additional resources needed for completion. ( Staff, supplies, space allocation, interfaces, conversion of data from old system to new system

  • Finalize Budget-Purchase

    include: training fees, travel, hardware,

  • Designing and Building

    Project team communication Designing and Building-
    Issue Tracking-monitor issues and problems both internal and vendor related.
    Fast track design and build –take app 12-14 days
    First fast rack meeting week 26(June 25)
    Schedule fast track meetings

  • Fast track meeting

    Allot 2 days to schedule

  • Fast Track Meeting

  • Fast Track Meeting

    Completion design and build decisions. Continuous review of screens, data and work flow process.
    Reaffirm serious commitment from entire user population

  • System Validation

    Validation of the system by end users and building of the soft ware.

  • Implementing the Project- Begin Develop System Tests to submit to Project Manager

    Develop and implement a communication plan to inform stakeholders of the project.

    Develop the training and documentation plan. Including dates of training , training pamphlet. Develop Evaluation tools for trainees and program.

  • Test the System and User Validation

    Detailed recording of testing.
    Include unit testing, program testing, Scenario testing,Integrated testing, report testing , user validatio testing.

  • Production of the Product

  • Go Live

    Superusers assigned and available.

  • Dismantle Command Center

  • Project Evaluation and Maintenance