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Period: to
Begin Gathering Updated Client COI's
Begin process to obtain COIs for ALL local and Nat'l sponsors (regardless of if they receive onsite benefits) -
Period: to
Concert Series Show Specific Approvals
Concert Series show specific approvals: clear understanding of shows approved for locally sold concert series sponsors, confirm media is running for approved concert series shows, check to make sure sponsor is added in social post text if not on the ad unit creative, etc. Refer to the Concert Series Master for most up to date CS approvals. -
Check AR Log
Review AR Log each week and confirm applicable sponsorship payments have been received or follow up with client on payment status per payment due dates and amounts on contract. Forward client update to Sandra Torres and cc SVBM. AR Log -
Confirm Concert Series Venue Display Page (VDP) inclusion in properly in place
ad unit (300x250 for most clients) on LN.com, logo on concert calendar on LN.com VDP, logo lockup on TM.com VDP, etc. If incorrect, please submit your order via the 2023 Venues Sales Insertion Order -
Remove Ad Units for Expired or Non-Returning Sponsors
family-of-sponsors, ticket confirmation email, Lawn NITs on seating chart, VIP Club NIT on VIP Club upsells during ticket purchase process, etc. If incorrect, you can remove the ads via the 2023 Venue Sales Insertion Order -
Make sure LNE Websites are current with Sponsor inclusion
LN.com, TM.com, HOB.com, C/T websites, confirmation email ad inclusion, Lawn NIT on venue seating chart maps, VIP Club NIT inclusion in the ticket purchase path if VIP Club access is being sold as an upsell option, etc. If incorrect, please place your order via the 2023 Venue Sales Insertion Order -
Sign up for Sponsor Google Alerts
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Period: to
Roll Over & Update Trak Deals for 2024
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Connect with Seller and Update Email Distro list for Show Announcements
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Schedule Send Upcoming Show Announcements
For week of 1/15/2024 -
Check AR Log
Review AR Log each week and confirm applicable sponsorship payments have been received or follow up with client on payment status per payment due dates and amounts on contract. Forward client update to Sandra Torres and cc SVBM. AR Log -
Period: to
Create Day of Show Sheet Templates
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Period: to
Confirm Ticket Holds with Ticketing Associate
Confirm with Ticketing Associate that contractual sponsorship ticket holds have been put in place with box office (before first on-sale) in order to fulfill contractual ticket commitments. This is key to be prepared for major on-sales happening that sell out. Confirm with box office how long the holds are for. Have you talked with your TA about sending ticket pricing to your clients so they can make fast decisions and you can get orders in TRC ASAP? -
Period: to
Connect with Ticketing Associate to update (or create if needed) TRC Business Accounts
Connect with Ticketing Associate to update (or make if needed) TRC Business Account for Sponsor with all applicable ticket type opportunities + add Mia or Lauren -
Schedule Send Upcoming Show Announcements
For week of 1/22 -
Check AR Log
Review AR Log each week and confirm applicable sponsorship payments have been received or follow up with client on payment status per payment due dates and amounts on contract. Forward client update to Sandra Torres and cc SVBM. AR Log -
Create Onsite Grid Template
Create onsite grid template (to note which sponsors will be onsite at specific concerts) per venue once confirmed -
Create Promotional Media Tracking Template for each venue to track NIT promo media #s.
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Submit Shirt Size
Submit Shirt Size for uniform ordering by EOD. Uniform Ordering Form -
Update Personal Address
Update personal address for gear shipments, if applicable. VBM Team Adresses -
Schedule Send Upcoming Show Announcements
For week of 1/29 -
Check AR Log
Review AR Log each week and confirm applicable sponsorship payments have been received or follow up with client on payment status per payment due dates and amounts on contract. Forward client update to Sandra Torres and cc SVBM. AR Log -
Review Equipment Inventory
Review equipment inventory and determine what is needed for the upcoming season. Requests for new equipment can be made via the Equipment Ordering Form -
Review & Update SalesForce Opportunity Details
Review and update via Devon Weaver as necessary the Salesforce opportunity details for each contracted local sponsor (contract start/end date, minimum guarantee, first right of renewal, accurate billing details, contractual assets, etc.) -
Period: to
Populate and/or confirm the Estimates Worksheet Expense Projections for each Local Sponsor Account Plan
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Take Final Savings
Take final savings on previous year's account plans