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Establish planning committee
Point Chic will establish a planning committee for the upcoming event. The committee will break off into sub-committees to be able to work on numerous aspects of the event. -
Period: to
Event Preparation
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Establish Preliminary Vendor List
Gather list for potential vendors - begin to prepare marketing pitch to acquire vendors for the event. -
Post for Volunteers
Begin advertising for volunteers - brainstorm promotions and benefits of being a volunteer. -
Second Round Vendor List
Review first round of reaching out for vendors - talk about what went well and what didn't. Add more people if necessary. -
Period: to
Holiday Break
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Finalize vendor list
Finalize vendors and confirm initial details with them. Be sure to keep them in the loop of changing details and important information. -
Establish Marketing Plan
Decide methods for promotion and general design & layout for the event. -
Establish Entertainment Possibilities
Begin preliminary vetting for entertainment for event. Establish list of enteratiners from Point Park University that may be interested. -
Produce Marketing Materials
Produce physical version of marketing and begin promoting the event. -
Solidify Entertainment
Solidify plan for entertainment - reproduce more in depth marketing materials to promote event. -
Ask for Donations
Reach out to local businesses, who are not vendors, for donations. Pending success, add giveaways and prize raffels. -
Solidify Food Supplier
Verify with committee choice for catering and food supply. -
Verify ALL Details
Make sure every specification is met now, so there can be a lul before the event. -
Pre-event Meeting
Run through expectations with committee, volunteers, and staff. Let them know about the request for post-event feedback. -
Event Day 1
Day 1: Shop Local Event -
Event Day 2
Shop Local Day 2 -
Period: to
Post-event
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Meeting for Co-organizers
Host a meeting to discuss with co-organizers thoughts and evaluations of event. Prepare to share with larger committee. -
Final Meeting
Host one final meeting for the event committee. Run through successes, shortcomings, and general feelings regarding event.
