-
4 months out
Fill out funding request for money from PTO,
have a planning meeting with core committee
begin reserving performance spaces
Contact principals at other schools and open dialogue
update all forms with new dates. -
3 months out
meet with all committee members if possible
present video to staff and discuss mime day at staff meeting
send out presenter applications to presenters -
Period: to
2 months out
planning meeting
send in transportation requests -
2 months out
-
1 month and 1 week out
All presenter applications are due. -
1 month out
paperwork to security? -
3 weeks out
security person does initial contact with security about gate passes. -
2 weeks out
assign presenters to spaces.
send out potluck invitations. -
1 week out
make schedule for teachers
assign meeter greeters
coordinate arrival times with visiting schools (if any)
begin distributing equipment and supplies to classrooms. -
3 days out
volunteer meeting - fill presenter folders, assign volunteers,
check with security and finalize! this is last chance to finalize security paperwork. -
1 day out
set up tower rooms for potlluck.
at least 2 coordinators take sub days and set up spaces
finish certificates and print.
volunteers put up posters outside presentation rooms.
pick up tower room keys
make sure equipment and supplies are in all rooms as requested.
if at all possible check ALL presentation spaces to ensure they are preapared.
buy supplies for potluck and BBQ -
mime dau!
early AM, someone has to open tower rooms and move tables and chairs outside.
Rope off parking spaces on bottom level of parking garage.