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Tyler finishes researching digital tools for the meeting
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Tyler creates meeting web sites
Schoology, Google Drive, Trello, Timetoast -
Tyler contacts Prager and Wright about meeting
Tyler shares draft call for workshop proposals, skeletal program, and information about the web sites created for the meeting -
Tyler uploads draft call for workshop proposals and skeletal program
Tyler finalizes the draft call for workshop proposals and the skeletal program and uploads them to Google Drive and Schoology, as well as Trello -
Tyler contacts the program committee about the web sites
Tyler contacts the program committee and ex officio members Jeff Prager and Pat Wright about the drafts and web sites for the annual meeting and asks them to review and comment on the draft documents on Google Drive by 8:00 p.m., Jan. 25 -
The Program Committee members upload their contact information
The Program Committee members confirm their contact information on the Google Doc and Trello Board card for it are correct.. -
Review of draft call for workshop proposals and skeletal program due
The Program Committee completes its review of the draft Call for Workshop Proposals and the draft skeletal program by commenting on the Google Docs Tyler created for them by Sat., Jan. 25, at 8:00 p.m. so that Tyler can upload the revised docs to Google Drive and Schoology and send out the Call to the UC IPC members on Jan. 26 -
Tyler uploads the final call for workshop proposals and revised program draft
Tyler finalizes the call for workshop proposals and the skeletal program based on the committee comments and posts them on the Schoology and Google Drive, web sites by 10:00 p.m. -
Tyler announces the call for workshopp proposals to the UC IPC
The call for workshop proposals goes out to UC IPC membership in the morning -
Reminder about workshop proposals goes out
A reminder about the call for workshop proposals goes out to members -
Workshop proposals due
Workshop proposals due by 11:59 p.m. on Schoology web site. -
Reminder about the call for workshop proposals goes out to members
A reminder about the Call for Workshop Proposals goes out to UC IPC members via whoever is in charge of the email listserv and/or the Schoology site -
Tyler uploads a Google doc of workshop proposals
5:00-7:29 p.m.--Tyler creates a Google doc of all workshop proposals, transferring text from Schoology site -
The program committee reviews, comments on, and ranks the workshop proposals
7:30 p.m.—The program committee begins commenting on and ranking Google doc workshop proposals, to be completed by 7:59 p.m. Feb. 20 so that review of the comments and rankings can begin at 8:00 p.m. -
The program committee reveiws the comments on and ranking of the workshop proposals
8: 00 p.m.—The program committee begins review of the Google doc workshop proposal comments and rankings in preparation for Feb. 21 8:00 p.m. Google Hangout meeting -
Program committee meets to select workshops and finalize the program
8:00 p.m. Google Hangout meeting of program committee members to select the workshops for the meeting and finalize the program -
The call for graduate student applications goes out
The call for graduate student applications for grants and awards goes out (if there is money for any); they are due Mar. 14 -
Announcement of workshops selected for the program and call for workshop materials
Announcement of workshops selected for the program and call for workshop materials to be uploaded to the Schoology web site -
Workshop materials due by midnight on the Schoology web site
Workshop materials must be uploaded to the Schoology web site by the facilitators/leaders -
Update the Schoology web site with the final program and workshop materials
Work on the skeletal program Google Doc, adding session titles, facilitator names, and a brief description of the materials or workshop content, then uploading it to the Schoology web site; work on the Schoology web site, creating session folders for each program time slot, then moving workshop materials to the correct session folders -
Final review of the Schoology web site
Final review of the Schoology web site to make sure all folders are complete and correct and the complete and correct doc version of the program has been uploaded -
Announce the annual meeting program and registration
Announcement about annual meeting program and registration goes out; ideally, the graduate student award application materials go out as well -
Graduate student applications for grants and awards due
Graduate student applications and letters of recommendation are due so the selection committee can review them and announce the winners by Mar. 28 -
Announcement of regular registration fees beginning Mar. 31 goes out
Announcement about regular registration fees beginning Mar. 31 goes out -
Announce the graduate student awards
Announcement of graduate student awards goes out by midnight (if there are any funds for such awards) -
Regular registration fees
End of reduced early registration fee and start of regular registration fees after 5:00 p.m. -
Announce late registration fees begin Apr. 4
Announcement about late registration fees beginning Apr. 14 goes out -
Late registration fees begin
End of regular registration fee and start of late registration fee after 5:00 p.m. -
Reminder about the annual meeting goes out
Announcement reminding UC IPC members about the meeting in a week goes out -
UC IPC 20014 Annual Meeting
Annual Meeting, May 2-4, 2014
